The role involves maintaining accurate records of accounts receivable, accounts payable, treasury and cash, and other financial data.
To provide assistance in all operational functions within the Finance department which include sales, purchasing and treasury. The department is very customer focused and provides a high level of customer support to students, staff and external customers.
Closing date: Tuesday 10 Oct 2017
Reference number: FIN1705 - 3426
- Job details
- Band 2, £15,961 - £16,342 pa (equivalent to £8.27 - £8.47/ hour)
- Part time, 20 hours a week
- As soon as possible
- 8 weeks initially
- Responsible to
- Financial Account Team Leader
- Interview date
- To be confirmed
For more information about the department visit the Finance website.
The Finance department is one of the central administrative support departments of the University. The role of the Finance department is to provide a comprehensive range of financial services to the University to cover all aspects of financial compliance and pro-active financial support and added value to all other departments, staff and students.
- Main duties
The role involves maintaining accurate records of accounts receivable, accounts payable, treasury and cash, and other financial data. This will include counting of cash, registering of cheques, reconciliations of balance sheet codes and the administration of the University and Subsidiaries petty cash.
1. Under direction maintain the subsidiary purchase ledgers accurately, ensuring control over all invoices and credit notes received by the finance department and make authorised regular payments to suppliers, either by BACS or cheque.
2. Daily counting and reconciliation of car parking income.
3. Assist with the issue and control cash advances, petty cash and meal vouchers made to University employees; question the validity of claims and expenditure and ensure the coding is correct.
4. Contribute to the monthly reconciliation of designated balance sheet control codes within the general ledger on the University finance system.
5. Under direction respond to enquiries made in person, by telephone, by email or in writing in a professional and timely manner, in accordance with the Data Protection Act.
6. Contribute to the production of reports from the financial information system using the appropriate tools.
7. Assist with any paperwork and administration tasks as required on an ad hoc basis.
8. Liaise with the line manager as and when required to ensure tasks are completed on a timely basis.
*Maintain personal and professional development to meet the changing demands of the job; participate in appropriate training activities and encourage and support staff in their development and training.
*Take steps to ensure and enhance personal health, safety and well being and that of other staff and students.
*Carry out these duties in a manner that promotes equality of opportunity and supports diversity and inclusion, and takes into account the University's commitment to environmentally sustainable ways of working.
- Person specification
Please provide evidence of how you meet each of the essential criteria.
1. Excellent communication skills, both verbal and written.
2. 5 GCSE’s, grade C or above
3. Effective interpersonal skills including tact, diplomacy and sensitivity to facilitate working with a wide range of people both from within the University and externally.
4. Good I.T. skills including word processing and spread sheets.
5. Excellent organisational skills and the ability to prioritise workload in order to work under pressure and to tight deadlines.
6. Be a flexible and adaptable team player.
1. Previous experience in a finance office environment.
2. An understanding of the Higher Education Sector.
Applications from Non EEA Workers:
Prospective applicants are advised to ensure that they are eligible to work in the UK without restriction.
Prospective applicants in points-based system immigration routes should assess their circumstances against the published criteria, which are set out on the GOV.UK website at www.gov.uk/browse/visas-immigration.
Visit www.naric.org.uk/visasandnationality for more information on how you can use a qualification from outside the UK to meet the requirements of the immigration rules.
Unspent convictions, cautions and bind-overs
The University is strongly committed to the fair treatment of its staff and potential staff, regardless of race, gender, religion, sexual orientation, responsibility for dependants, age, physical/mental disability or offending background.
In line with the University's policy on the Recruitment of People with a Criminal Record, shortlisted candidates are required to provide information of any unspent convictions, cautions and bind-overs. Applicants are advised to seek independent advice if there is any doubt about the status of a previous conviction, caution or bind-over. Disclosures will only be considered at the point when an offer of employment is made. The existence of a criminal record will not in itself prevent you from gaining employment.
This is a description of the job as it is presently constituted. This job description is intended to enable a flexible approach to be offered working across the University as required. It is subject to review and amendment in the light of changing needs of the University and to provide appropriate development opportunities. Members of staff are expected to participate fully in discussions about changing requirements and it is the University's aim to reach agreement to reasonable change. If agreement is not possible, it reserves the right to require changes to the job description after consultation with the individual concerned.